Main Purpose of the Role:

Performs general accounting functions, maintains accounting records and procedures and provides clerical and administrative support for the effective operation of the Finance Department

Main Duties and Responsibilities: 

• Petty cash payments/reconciliations and maintaining proper records at all times
• Foreign currency cash accounts providing reconciliations to ensure tallying of monies in till
• Maintaining the creditors ledger, posting all suppliers’ invoices, reconciling suppliers’ statement of account and preparing a creditors list on a monthly basis for approval for settlement by the Finance Manager
• Filing of suppliers’ documents
• Preparing bank deposits, liaising with the bank on general matters, and responsible for effecting swift transfers to suppliers
• Distribution of department incoming post
• Posting of all office general overheads and providing reports to the Finance Manager on the breakdown summary of such overheads
• Providing support as necessary to the credit control function
• Maintaining and reconciling statements, raising invoices accordingly
• Maintaining bunker vessel accounts and processing disbursements
• Processing disbursement accounts and performing timely reconciliations of the disbursement account with Principal’s invoice for freight and other receivables
• General departmental duties and ad-hoc reports requested by the Finance Manager

Key Attributes

• Methodical, accurate with a keen eye for detail
• Very focused and numerically competent
• Works diligently and conscientiously
• Prioritises workload well to ensure deadlines are met
• Works independently and proactively
• Microsoft Excel / Word proficient, with a basic knowledge of Shireburn software